Accounts Receivable Executive
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MISSION :
As a member of the Price & Billing team, the Accounts Receivable Executive performs invoicing, customer documentations and credit memo activities on a timely and accurate manner and in compliance with local / international regulations and specifications.
The person will be involved in Order-to-Cash Process and must have understanding on customer invoicing terms, export documents, accounts receivable process, and possess experience in handling automated invoicing processes.
KEY EXPECTED ACHIEVEMENTS
Process sales invoices for Group (Intercompany) and Non-group customers.
- Prepare and consolidate both system and external documentation such as Bill of lading, Certificate of origin, etc., based on specific requirements.
- Coordinate internally with Factories and Warehouses, Export Dept., Customer Service Dept. Credit Management Dept. to prepare timely and accurate documents in all respect to SLA terms
- Act on specific instructions to process and provide pro-forma invoices and manual invoices for specific area
- Process approved credit and debit memos requested for pricing discrepancies, rebates / sales incentives, quantity variations (shortages / overages), freight claims etc.
- Process and issue warranty claim credit memos approved by Technical Centers to customers, and debit memos for recharging Vendors for such warranty claims against their products and coordinating recovery of the same via Payables Dept. and/or Procurement Dept.
- Preparation and compilation of periodic sales and shipment data for internal reporting requirements of different Group legal entities.
- As first point of contact, respond to Customers queries related to invoices & shipping documents in a timely, accurate and professional manner.
- Coordinate cross functionally, as well as with external vendors / service providers and work within focused team to meet crucial month-end close deadlines
- Assist in the preparation of year-end schedules and audits and provide requested information to external auditors and internal finance team
- Establish work instructions for all processes and review same regularly to align with relevant changes.
EXTERNAL CANDIDATE PROFILE
- Bachelor's Degree specialized in Accounting & Finance, Business Management / Supply Chain Management or equivalent
- Part qualification in CA/CIMA (UK)/ ACCA (UK)/ ISMM/ CIPS will be an added advantage.
- Ability to work different time zones (US/UK) is a must
Excellent verbal and written English communication skills are required
Ability to organize, prioritize and manage various work assignments in a fast-paced environment
- Can do attitude. Strong attention to detail; pride in accuracy
- Highly motivated, goal driven and organized.
- Ability to build and maintain successful relationships with customers and employees.
- Must possess good mathematical skills
- Energetic personality with a positive attitude